• If you receive an invitation to give a poster highlight presentation, SAC Europe will subsidize your travel expenses under certain conditions.
  • PowerPoint or PDF presentations are the preferred formats for the platform presentations. Prezi can be used as an alternative, but only if you access your presentation online (Prezi Desktop will not be installed). The electronic projection equipment provided in each room will include a computer equipped with Windows 7 and PowerPoint 2010. It is highly recommended if you are a Macintosh user to test your presentation on a PC to verify it converts to WINDOWS format accurately. There will NOT be any MAC equipment available.
  • Computers in the session room will have an internet connection.


  • In lieu of giving a 3 minute talk at your poster, you will make an 8 minute powerpoint presentation at the end of a series of platform presentation in your session. This will accompany one other poster highlight presentation followed by open Q&A after both presentations.
  • A total of 5 powerpoint slides are recommended to stay within the time limit.
  • Include the poster ID number on the closing slide and an invitation for the audience to come to your poster during the poster social and coffee breaks to learn more about your research.
  • Do not explain everything on your poster-introduce the topic, your approach, and some basic findings in order to entice people to see your poster in person
  • Attend your poster during normal poster viewing times.


  • Poster orientation should be portrait, NOT landscape. Poster size should be A0 (841 mm x 1189 mm).
  • Author and affiliation font size is 42 pt.
  • Proposed sections to be included: (Abstract), Introduction & objectives, Materials & methods, Results & Discussion, Conclusions.
  • Minimum font size for all text: 18 pt. (figure captions excluded).
  • Text and graphics must be readable from 2 meters (6 feet) away.
  • Use bullets and keep text to a minimum.
  • Use simple backgrounds; do not distract from the message. Aim for clarity and simplicity. Make an initial rough layout, keeping in mind the proportions of figures, tables, and text.
  • In the planning of your poster presentation, remember that the poster will be available for viewing and discussion for the whole duration of the meeting. The poster should be understandable without oral explanation.
  • The temptation to overload the poster with excessive text and data should be resisted. Where possible, organise tables and figures chronologically in vertical progression. Be clear and concise in all statements.
  • Avoid excessive use of organisation logos/advertisements.


  • All posters will be displayed for the both conference days (Monday and Tuesday) and each poster will also have a dedicated oral presentation time slot. Your oral presentation will occur on the same day as the platform presentations for the session that your poster is in during the evening poster social (18:15- 20:00).
  • You will receive your poster number before the conference. The poster number represents the number of the poster board where your poster should be placed.
  • YOU are responsible for setup and take-down of your poster. Poster setup is scheduled for Monday between 08:00 and 09:15, and poster take-down for Tuesday between 20:00 and 21:30.
  • All posters will be located in the poster area. Please place your poster at your indicated slot based on your poster number.
  • Provide an envelope where people can leave their business cards for requests for more information. If possible, also provide hand-outs of your poster and your own business card.
  • Be at your poster during the poster socials even when you are not presenting AND during coffee breaks (11:40-12:10 and 16:40-17:10 on Monday and Tuesday) to discuss your work with other students visiting your poster.
  • Please bring the PDF version of your poster to the meeting on a USB Memory Device. Unless you object, all posters will be uploaded to this website and accessible to the public after the meeting.


  • Be in the session room at least 30 minutes before the beginning of your session and introduce yourself to the Session chair. Provide appropriate, concise biographical information to him/her for your introduction.
  • Stay on schedule. You have been only 8 minutes for your presentation. The Session Chair has been instructed to require all speakers to adhere to this limit.

Should circumstances prevent you from making your presentation and attending the meeting, you must notify the SAC immediately by sending an e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it.


Jorge Cham, author of “PhD Comics”

Become a partner

If you are interested in sponsoring YES, please contact us at your earliest convenience.